In this Lesson, you will learn:
To understand the steps involved in planning and creating a PowerPoint (multimedia)
To follow these steps to create a PowerPoint (multimedia) presentation
Lesson: Creating a PowerPoint Presentation
A multimedia presentation allows you to provide information in an interactive way by combining a variety of media—text, graphics, even sound and/or animations—using a computer. With the help of such a tool as PowerPoint, you can create a multimedia presentation that will deliver your message most effectively.
A PowerPoint Presentation is most often used when you want:
- To give a high-interest presentation to a group of people
- To present complex instructional information or research (e.g., science projects and history reports) that can be conveyed more effectively through sound or images
Creating a PowerPoint Presentation is not as difficult as it seems. Plan your steps carefully:
- Decide on a topic (your topic is the same as your research paper)
- Establish your purpose (to inform)
- Conduct research (you are done with this when you finish your paper)
- Target your audience (your classmates and your teacher)
- Produce message text and images, even sounds.
If you do all these, you can create an effective, attention-grabbing media product.
Topic: say you want to make a PowerPoint Presentation for your local Habitat for Humanity.
Your Purpose is: to raise money
Your Research would be: background information about the organization (what they do; how they do it; who benefits; etc.)
Your Audience would be: potential donors
Your Message would be: the money will be used well; shows where Habitat has built homes, provides visuals of actual homes, and gives an account of expenses
Establishing Your Purpose
Just as when you start writing an essay, you must establish a purpose. Do you want to inform, persuade, or entertain? In the Habitat for Humanity example above, the purpose is to persuade.
Whether your purpose is to inform, persuade, or entertain, you will need to conduct some research. This is especially important when you use facts and/or figures about the topic in your presentation. In the Habitat for Humanity example above, research is essential for providing accurate and complete information about the account of expenses that are shown in the message.
Targeting Your Audience
Before you begin creating your PowerPoint, you should define your target audience. Do you want to reach the students in your school, people in your community, business owners, and/or state legislators? Knowing your audience will help you design a PowerPoint that suits their interests, age, and/or education. In the Habitat for Humanity example above, the audience is people who might want to donate money to build homes.
Another example: If you were trying to teach children the dangers of smoking, you might use puppet animation with a strong script to get your message across. However, if you were trying to present the same topic to a panel of judges at a science fair, you might prepare slides using real-life photos of lung disease.
Message: Planning and Organizing
After you have decided on your topic, purpose, and audience, and gathered enough research, you are ready to determine which information you want to include in your message, and how you want to arrange it. A flow chart can help you figure out how to organize your information and link each screen.
Open and read the Critical Thinking Graphic Organizer Handout:
Sequence Chain (click on link). Use a Sequence Chain like the ones on this handout to help you organize your PowerPoint message information.
After you have mapped out the individual screens and determined how they will link to each other, you could draw a storyboard for each screen. Each storyboard should show the text, visuals, links, and audio and video buttons necessary for that page.
-Indicate links to other screens
-Give a rough indication of visuals
-Make notes about audio and visual elements
Developing the Presentation
Once you are satisfied with your storyboards, you can begin to create the media components that will fit into each slide.
Use the following tips to guide you in the process:
Text Avoid long paragraphs. Instead, “bullet” important information and use phrases to convey main points.
Graphics Use charts, diagrams, maps, time lines, photos, and drawings to present information that is described better by pictures rather than words.
Audio Use music, voice-over narratives, and sound effects to emphasize a point or to connect one screen to the next. (Using an audio component is not a requirement for this assignment)
Video/animation clips Use clips to show real-life or simulated action. If you plan to download video clips, visual images, or audio clips from the Internet, make sure they are copyright-free. If they aren’t, you will need permission to use them. (Using a video component is not a requirement for this assignment.)
Note: Do not try to “cram” too much content into each slide. Prioritize information based on the specific purpose you want to achieve.
Proofing Your Presentation
Just as with any essay you write, make sure the text you include is free of spelling and other grammar errors. Again, check the SIZE of your pictures and graphics. Make sure that you have reduced their resolution.
Reducing the Size of your Pictures You should have the pictures you want to use SAVED in your Picture Files.
Use the Microsoft Office Picture Manager to RESIZE each picture before putting it on your PowerPoint slide. IMPORTANT: Once the picture is back on your PowerPoint slide, you can click on it and drag any one of the four corner handles — while holding down the Shift and Control Keys — to INCREASE the size of the picture so that it is as large as you want it.
To get to Microsoft Office Picture Manager:
Select All Programs (bottom left side) Select Microsoft Office (sub menu will come up) Select Microsoft Office Picture Manager
Select your picture from your Picture Files Select Edit Pictures (from Menu bar) — An Edit Pictures drop menu will appear along right-hand side of screen.
Under Change Picture Size–select Resize Select from Resize settings: Predefined width x height: Select Web-Small (448 x 336px)–then click OK under Size Setting Summary
Click X to close Picture Manager You will be prompted to SAVE changes.
You may want to PRINT these instructions so that you can have them beside you as you open the program and work on the pictures.
FINAL EXAM: Creating a PowerPoint Presentation
EXERCISE: After you carefully and thoroughly read the Lesson, create a PowerPoint Presentation from your Research Report. Your AUDIENCE is your classmates and teacher. Your PURPOSE is to inform. Use the *Requirements listed below as a CHECKLIST. Your teacher will be looking for ALL OF THESE when grading.
If you are not very familiar with PowerPoint, click on these links for extra help:
Click on PowerPoint 2007 (or an earlier version depending on the program you have in your computer)
This is a Tutorial. It is also in audio, so you can listen to the instructions, as well as see what to do.
*Requirements for your PowerPoint Presentation:
- You will need a minimum of 12 PowerPoint slides (you can have as many as you need, but you must have 12).
- Must have a title page with the name of your presentation and your name.
- Most of the slides should contain pictures with a text explanation; others can be just text. Remember, PowerPoint slides are square. Make sure you are not trying to put too much on a page. Use as many pages as you need.
- Your presentation must include all of the main points of your Research Report.
- Your presentation must include at least 6 pictures and 2 visual aids (charts, tables, graphs, maps, or diagrams). See Notes Section above for Step-by-Step Instructions for reducing the “size” (resolution & quality) of your pictures and visual aids. This MUST BE DONE BEFORE you put the picture on a slide! Your PowerPoint Presentation will NOT post in the school portal if you do not. It will be too large.
- Your presentation does NOT have to have an audio component or a video component.
- In addition to submitting your PowerPoint Presentation in the 06.8 FINAL EXAM PowerPoint Dropbox, post a copy of it on the PowerPoint Message Board for your classmates to see.
NOTE: Your teacher will use these bullets as a CHECKLIST when grading!